Free Estimate Template
Write a clear, itemized estimate in minutes: add your line items and taxes, watch the preview update as you type, then download it as a PDF to send to your client.
No signup needed to fill it in and preview it.
What your estimate will look like
This is a real estimate generated with the same editor you'll use — a contractor's bathroom remodel quote with itemized labor, materials, and taxes. Yours updates live as you edit.
Riverside Home Services
quotes@riversidehomes.com
QUOTE / ESTIMATE
#EST-2026-0142
September 21, 2026
Due Date: October 21, 2026
From
Riverside Home Services
quotes@riversidehomes.com
+1 (555) 214-8890
418 Maple Ave, Austin, TX
To
Daniel Foster
d.foster@example.com
72 Oak Street, Austin, TX
Quote / Estimate
$3,801.13
Due Date: October 21, 2026
Notes
Estimate valid for 30 days. 50% deposit required to schedule the work.
From blank page to sent estimate
1. Fill it in
Add your business details, the client, and your line items. Subtotals, taxes, and totals are calculated for you.
2. Check the preview
The document updates live as you type, so you see exactly what your client will receive.
3. Download and send
Export a print-ready PDF and email it to your client. With a free account you can also save and track it.
What to include in your estimate
Your business information
Name, logo, phone, email, and tax ID so the client knows exactly who is quoting.
Client details
Who the estimate is for, plus the job address if it differs from their billing address.
Itemized costs
Labor and materials listed separately with quantities and unit prices — the more detail, the fewer questions later.
Taxes, discounts, and total
The final number the client is comparing against other bids.
Validity and payment terms
How long the price stands (e.g., 30 days), the deposit, and when payment is due.
Every one of these fields is ready in the editor — nothing to build in a spreadsheet.
Who uses an estimate template
Contractors and home services
Price a remodel or repair on-site: open the editor on your phone, enter labor and materials, and hand the client a clean PDF before you leave.
Freelancers and agencies
Scope a project with milestone deliverables and revision limits, so the estimate doubles as a scope agreement.
Repair technicians
Give the customer a written estimate before starting the work, then issue the final invoice once the job is approved.
Estimate vs. invoice: what changes
| Estimate | Invoice | |
|---|---|---|
| When it’s sent | Before the work starts | After the work is done |
| What it states | The expected cost of the job | The final amount owed |
| Is it binding? | An approximation that can change | A formal request for payment |
Receep handles both documents, so once a client approves your estimate you can issue the invoice with the same details.
Frequently asked questions
Yes. You can open the editor, fill in your estimate, and see the live preview for free — no signup needed. Creating a free account lets you download the PDF, save your work, and send the estimate to your client.
An estimate is a preliminary calculation of what a job will cost, based on your best judgment. A quote is a fixed-price offer the client can accept. An invoice is the actual bill issued after the work is done.
Yes. The editor generates a clean, print-ready PDF you can download, email, or share. You can also export a quote as a PDF and keep working on it later from your history.
Your business details and logo, the client’s information, a numbered reference and date, itemized labor and materials with quantities and unit prices, taxes and discounts, the total, how long the estimate is valid, and your payment terms.
Yes. In the editor you can upload your business logo, set the accent color, and choose between several professional layouts — so the estimate looks like your own document, not a generic form.
Yes. Add a sales tax, VAT, or GST rate and the calculations update automatically across your line items, subtotal, and total.
Write your estimate now
Skip the spreadsheet. Open the editor, enter your line items, and download a professional estimate to send to your client today.
Open the Estimate Editor